Annual General Meeting Election Process Battersea Ironsides RFC Ltd
ANNUAL GENERAL MEETING
Wednesday, 4th October, 2023
Election Process
Under the Rules of Battersea Ironsides RFC Ltd, the Management Committee have determined that, the election of the:
Club Officers, Youth Chair, Minis Chair and Club President will be via an electronic poll of the membership registered on the Club’s Management Software “Spond” [Rule: 15.7]. The Club Officers being: the Chairperson, the Secretary and four Committee Members. NB. The Treasurer was elected for a 2 year term at last year’s AGM.
Men’s Chair by vote at a meeting of the members of the Mens section [Rule: 16.2.3].
Women’s Chair by vote at a meeting of the members of the Women’s Section [Rule: 16.2.3].
Club Captain by vote at a joint meeting of the members of the Men’s and Women’s sections [Rule: 16.2.4]
“Spond” Election Process:
1. Nominations for election
Club Officers: nomination is by two or more members, with the written consent of the candidate, save that no candidate may be nominated for more than one office.
Youth Chair & Minis Chair: nomination is by two or more members of the Junior Rugby Club Section, with the written consent of the candidate.
Club President: nomination is by two or more members, with the written consent of the candidate
2. Term of Office & Powers of the Management Committee
The Chairperson & the Secretary, will be elected for a 2 year term.
The Mens Chair, the Womens Chair, the Youth Chair and the Minis Chair, will be elected for a 2 year term.
The four Committee Members, the Club President and the Club Captain will be elected for a 1 year term.
The Management Committee will comprise of eleven voting members [the seven Club Officers and the four Section Chairs] and two non-voting members [the Club President and the Club Captain].
3. Election Timetable
Friday, 22nd September, 2023: nominations for election to be sent by email to Secretary of BIRFC Ltd (secretary@ironsides.rugby.com).
Friday, 22nd September, 2023: nomination process closes at midnight.
Nominated candidates invited by BIRFC secretary to confirm their intent to stand for election and submit a short paragraph to both introduce themselves to the membership and state why they should be elected to represent the membership on the Management Committee. To be completed by Sunday 24th September, 2023.
Monday 25th September:
Candidate Profiles, posted on BIRFC website & messaged to the membership by Spond
“Spond” election poll opens.
Sunday, 1st October, 2023: “Spond” election process closes at 24:00.
Wednesday, 4th October, 2023: election results announced and new BIRFC Management Committee introduced to the membership.
Enquiries & Additional Information:
Membership enquiries on the Election Process should be addressed to the Club Secretary.
Membership enquiries, with regard to either registering and/or access to the Club’s Membership Data Base “Spond” should be directed to the Club’s Membership Secretary.
Secretary:
Alan Wilkins, E. secretary@ironsidesrugby.com, M. 07920 297356
Membership:
Suzanne Baldwin, E. junior.membership@ironsidesrugby.com, M. 07973 667435